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How to Synchronize Perforce Helix Core to Artstash

This short tutorial walks you through the essential steps to connect your Perforce Helix Core server to Artstash. See how you can sync your depots to give your entire team, including non-technical members, a centralized and visual way to browse, preview, and collaborate on assets.

Integrating Perforce with Artstash solves a major workflow challenge by providing a user-friendly interface on top of Perforce's powerful but complex system. It enhances collaboration by making assets accessible to artists, designers, and producers without requiring them to navigate P4V, streamlining feedback and approvals.

Step-by-Step Guide to Syncing Perforce with Artstash

Follow these instructions to connect your Perforce Helix Core server to a new Artstash project.

Prerequisites:

• An active Artstash account.
• Access to a Perforce Helix Core server, including server address and user credentials.

1. Create a New Project in Artstash

Begin from your main Artstash dashboard. Click the "Create Project" button to start the setup process for connecting a new source.

2. Configure the Sync Source

In the project setup window, specify where your assets are stored.

• From the "Sync Source" dropdown menu, select "Perforce."
• In the "Project Name" field, enter a name for your Artstash project. It is helpful to use a name that reflects the Perforce depot or project you are connecting.

3. Provide Perforce Server Details

Enter the necessary credentials to allow Artstash to connect securely to your Perforce server. This will typically include:

• Server Address: The host and port of your P4D server (e.g., yourserver.com:1666).
• Username: Your Perforce username.
• Password or Ticket: Your password or an authentication ticket.

4. Select the Perforce Stream to Sync

After Artstash authenticates with your server, you need to specify which depot path or stream to synchronize. Use the provided field to select the desired Perforce stream that contains the visual assets you want to manage in Artstash.

5. Monitor the Synchronization

Once you have confirmed the stream, Artstash will begin the synchronization process. It will connect to your Perforce depot, index the files, generate high-quality previews, and build a searchable database of your assets. You can view the sync status on your dashboard.

When the process is complete, you can open the project in Artstash to give your entire team a simple, visual way to find, preview, and provide feedback on assets without needing to use the P4V client.

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